Office Manager (Part-Time)
About BlueHeart Energy
Founded in 2016, BlueHeart Energy set out to solve one of the biggest challenges in energy: creating heating and cooling systems that are efficient, affordable, and sustainable.
After nearly a decade of research and development, we introduced the BlueHeart engine: a breakthrough thermoacoustic technology designed to deliver high performance with minimal energy use and zero carbon emissions across residential and industrial applications.
Our work is driven by innovation, precision engineering, and a commitment to redefining heating and cooling for a sustainable world.
About the Role
As our Office & Operations Coordinator, you will play a key role in making sure BlueHeart Energy’s workplace and day-to-day operations run smoothly. You will help create a welcoming, organized, and efficient environment for employees and visitors while providing practical operational support across the business.
This is a part-time position for 24–32 hours per week , ideal for someone who enjoys taking ownership, creating structure, and making sure things get done.
You will take ownership of day-to-day office operations, from workplace organization, lunches, groceries, and office supplies to deliveries, facilities, maintenance coordination, and external suppliers. In addition, you will provide operational support in areas such as procurement and IT coordination, working with internal stakeholders and external providers to ensure employees have the resources and support they need.
This is a hands-on role for someone who enjoys variety, anticipates what is needed, and takes ownership of the practical details that keep a growing organization running effectively.
What You’ll Do
Own the day-to-day operations and organization of the office, ensuring a welcoming, efficient, and well-maintained workplace.
Coordinate groceries, lunches, pantry supplies, and other workplace services, adjusting orders based on office attendance and needs.
Coordinate daily lunch arrangements and ensure the kitchen and canteen remain clean, stocked, organized, and functional.
Support workplace safety administration by maintaining relevant records and assisting with inspections, audits, and other safety-related activities.
Maintain inventory of office supplies, kitchen supplies, and workplace essentials, proactively placing orders when required.
Keep shared spaces, storage areas, refrigerators, freezers, dishwashers, and other communal facilities organized and operational.
Coordinate maintenance activities and work with external suppliers and service providers to resolve workplace issues efficiently.
Provide practical support with procurement activities, including coordinating requests, orders, suppliers, and deliveries.
Support the coordination of day-to-day IT needs, working with internal stakeholders and external IT providers where required.
Support general workplace logistics, including waste, recycling, and return processes.
Identify practical improvements to office operations and proactively address issues before they disrupt employees or visitors.
What We’re Looking For
Previous experience in office management, workplace operations, facilities coordination, hospitality, administration, or a similar hands-on role.
Dutch language skills at B1 level or above are required , together with a good command of English.
Strong organizational skills, with the ability to manage multiple priorities and keep day-to-day operations running smoothly.
Clear and confident communication skills, with a friendly and service-oriented approach.
Proactive, energetic, and hands-on, with a natural tendency to take initiative and get things done.
Flexible and adaptable, comfortable switching between different tasks and responding to changing priorities.
Reliable and accountable, with a strong sense of ownership and attention to detail.
What We Offer
Salary range between €2,900 - €3,800 gross per month on a full-time equivalent (FTE) basis, depending on experience.
Opportunity to participate in the ESOP scheme, directly linked to company value creation and individual performance.
25 vacation days.
Hybrid work arrangement supporting autonomy and work–life balance.
Tailored learning and development opportunities to support your continued growth.
Access to OpenUp, because we prioritize mental well-being.
Participation in our pension scheme with employer contribution.
Commuting allowance, in line with our travel policy.
A strategic role in a purpose-driven scale-up, contributing to a greener world and shaping the future of sustainable thermal technology. Learn more about our mission here .