Event Coordinator

Event Coordinator – Remote Contract (1099) Location: Remote – Must reside in the United States Engagement Type: Independent Contractor (1099) Schedule: Flexible contract schedule. Hours will vary based on event and business needs, target 40 hours per week. Travel: Approximately 4–6 domestic trips per year Reports To: Director of Events BrightNight is one of the fastest-growing renewable energy companies in North America. We develop, own, and operate renewable power projects across the full lifecycle, with more than 30 GW of projects across 20 U.S. states. We are backed by leading investors including Goldman Sachs and Global Infrastructure Partners. Our proprietary PowerAlpha® platform supports grid stability, project development, and commercial decision-making. We are also embedding AI into how work gets done to make our teams faster, smarter, and more effective. We are entrepreneurial, collaborative, and fast-paced. Our leaders are accessible, our employees have real ownership, and there are opportunities to build and improve rather than simply maintain what already exists. About the Role We are seeking a highly organized, proactive, and detail-oriented Event Coordinator to support the planning and execution of corporate events, industry conferences, trade shows, executive meetings, customer events, project celebrations, and internal company programs. Working closely with the Director of Events, this person will support events from initial planning through on-site execution and post-event wrap-up. The ideal candidate has hands-on corporate event experience, strong project management skills, excellent follow-through, and the ability to manage multiple priorities in a fast-paced, remote environment. This is a 1099 contract opportunity that may be structured as either part-time or full-time. For a part-time contractor, hours may increase during busy planning periods and leading up to major events. We are looking for someone who can become a trusted, long-term part of the events function. For the right candidate, there is potential for the role to grow in hours and responsibility and potentially transition into a full-time employee position based on performance, fit, and future business needs. Responsibilities Key Responsibilities Event Planning & Coordination Support the planning and execution of corporate events, conferences, trade shows, executive meetings, customer events, project celebrations, and internal programs. Maintain event timelines, project plans, task lists, deadlines, and deliverables across multiple events. Coordinate with internal stakeholders, venues, vendors, conference organizers, and external partners throughout the planning process. Prepare and maintain event materials such as agendas, run-of-show documents, rooming lists, transportation details, contact sheets, and event briefs. Anticipate logistical needs, follow up on outstanding items, and help troubleshoot issues before and during events. Venue & Attendee Management Research, source, and coordinate hotels, venues, restaurants, transportation, production partners, and other event vendors. Request and compare proposals, pricing, menus, floor plans, and vendor options; track contracts, payments, deadlines, and deliverables. Manage attendee logistics including registrations, RSVPs, guest lists, hotel accommodations, dietary/accessibility needs, and attendee communications. Support conference logistics including registrations, sponsorship deliverables, portals, badges, meeting rooms, and meeting scheduling. Coordinate signage, branded materials, attendee gifts, event shipments, and other event collateral. Event Administrative & Onsite Support Track event expenses, invoices, receipts, purchases, and supporting documentation. Maintain organized event files, trackers, and planning documentation. Provide onsite support including vendor coordination, setup, registration, attendee needs, schedule management, and troubleshooting. Provide additional event and project coordination support as needed. Qualifications Must currently reside in the United States. Professional experience coordinating or supporting corporate events, conferences, trade shows, meetings, or similar programs. Strong organizational and project management skills with excellent attention to detail. Ability to manage multiple events, projects, deadlines, and priorities simultaneously. Strong sense of ownership and follow-through. Ability to work independently and effectively in a remote environment. Proactive and resourceful approach. You are comfortable identifying what needs to happen next and taking initiative to keep projects moving. Strong written and verbal communication skills. Professional and comfortable interacting with executives, employees, customers, vendors, and external stakeholders. Ability to remain organized, calm, and solution-oriented when plans or priorities change. Experience with event registration platforms, project management tools, Microsoft Forms, SharePoint, or similar systems is a plus. Experience within the energy, renewable energy, infrastructure, utilities, or related industries is strongly preferred but not required. Experience sitting within a Marketing department is ideal. Travel & Extended Hours of Availability Ability and willingness to travel domestically approximately 4–6 times per year. Flexibility to occasionally work early mornings, evenings, or weekends based on event schedules. Required Skills Strong organizational and project management skills with excellent attention to detail. Ability to manage multiple events, projects, deadlines, and priorities simultaneously. Strong sense of ownership and follow-through. Ability to work independently and effectively in a remote environment. Proactive and resourceful approach. Strong written and verbal communication skills. Professional and comfortable interacting with executives, employees, customers, vendors, and external stakeholders. Ability to remain organized, calm, and solution-oriented when plans or priorities change. Preferred Skills Experience with event registration platforms, project management tools, Microsoft Forms, SharePoint, or similar systems.</