Project Coordinator

Your responsibilities

Maintaining the project documentation register and Master Document Register (MDR);

Monitoring document statuses, including: planned, in preparation, under review, submitted, commented, approved, AFC/IFC and as-built;

Distributing documents and comments to the responsible parties;

Monitoring response deadlines for designers, suppliers, the Client and subcontractors;

Maintaining the Comment Register and ensuring that all comments are properly addressed and closed;

Coordinating engineering disciplines, including civil, electrical, HV, BESS, SCADA/EMS, telecontrol, protection systems and grid compliance;

Organising engineering meetings and preparing meeting agendas;

Preparing Minutes of Meeting (MoM) and action lists;

Monitoring the implementation and closure of meeting actions;

Updating tasks, deadlines, responsibilities and progress statuses;

Maintaining registers for Requests for Information (RFI), Technical Queries (TQ), Non-Conformance Reports (NCR), design changes and technical decisions;

Verifying the completeness of documentation required for procurement and the commencement of construction works;

Ensuring that engineering documentation is issued to the procurement and construction teams in accordance with the project schedule;

Coordinating vendor documentation for transformers, switchgear, BESS, PCS, MV stations, SCADA and protection systems;

Monitoring the review and approval of datasheets, drawings, FAT procedures and test plans;

Supporting the Project Manager in updating the engineering and procurement schedules and monitoring key project milestones;

Identifying delays and promptly escalating them to the Project Manager;

Preparing weekly reports covering overdue items, critical decisions, engineering progress and project risks;

Collecting handover, testing, commissioning and as-built documentation;

Preparing the handover dossier structure required for PAC and COD;

Actively supporting the Project Manager during project and coordination meetings.

Our requirements

Bachelor’s degree in Business Administration, Engineering, Project Management or a related discipline;

Minimum 2 years of relevant experience;

Native Polish language – mandatory;

Fluent English;

Advanced Microsoft Office skills;

Valid driving licence;

Highly organized;

Proactive;

Strong communication skills;

Service-oriented;

Problem-solving skills;

High integrity;

Team player.

Optional

Renewable energy experience;

Previous EPC, infrastructure or renewable energy project support experience;

Knowledge of Polish administrative and permitting procedures;

Experience with SharePoint, Aconex, Procore or Autodesk Construction Cloud;

FIDIC experience;

Experience working in an international environment.